Batam, Riau Islands, Indonesia

Conference Venue & Delegate Guide

Hosted at Politeknik Negeri Batam (Polibatam) — an island gateway along the international Singapore Strait shipping corridor.

About The Host

Politeknik Negeri Batam

Polibatam is the only state polytechnic in Riau Islands Province, situated on a 12.5-hectare campus in Batam Centre — the administrative, business, and international passenger ferry district. Renowned for its applied vocational education in engineering and computing, Polibatam welcomes delegates for ICAE & ICAESS 2026.

2000
Founded
12.5 Ha
Campus Area
Batam Centre
Location
Jl. Ahmad Yani
Main Address
Polibatam Campus Click to view photo & maps
Getting to Batam

International & Domestic Transit Routes

Batam Island is accessible via domestic/international aviation links and high-speed international passenger ferries.

1. Via Air (Aviation Gateway)

Hang Nadim International Airport (BTH / WIDD)

Main Airport Gateway
Airport CodesIATA: BTH  |  ICAO: WIDD
Airport TypeClass 1 Main International Airport
Runway Spec4,025 m (Longest civilian runway in Indonesia)
Domestic HubsJakarta (CGK/HLP), Medan (KNO), Surabaya (SUB), Padang, Pekanbaru
Operating AirlinesGaruda Indonesia, Citilink, Lion Air, Batik Air, Super Air Jet
Distance to Campus~19 – 22 km (via Jl. Sudirman / Jl. Ahmad Yani)
Estimated Travel Time~30 – 40 minutes (Normal traffic)
Ground TransportOfficial Airport Taxi (Argo/Voucher), GrabCar, Maxim, GoCar
Pick-up ZoneTerminal Arrival Hall Exit & Designated Ride-Hailing Shelter
Estimated FareIDR 100,000 – IDR 160,000 (~$7 – $10 USD)

Official airport taxis and licensed ride-hailing services (Grab / Gojek) have dedicated pick-up shelters located directly outside the arrivals concourse. Digital payment (QRIS/Card) and cash are widely accepted.

2. Via Sea (International Ferry Gateways)
Batam Centre Terminal
Closest
From SGHarbourFront → Batam Centre
From MYPuteri Harbour / Stulang Laut
Duration~45 – 65 mins
Distance~1.5 km (~5 mins to Polibatam)
Ferry LinesBatamFast, Sindo, Majestic

Located in the same district as Polibatam, making it the most recommended arrival sea port for delegates.

Harbour Bay Terminal
Nagoya Hub
From SGHarbourFront → Harbour Bay
From MYPuteri Harbour CIQ
Duration~50 mins
Distance~11 km (~20 mins to Polibatam)
Ferry LinesHorizon Fast Ferry

Integrated with commercial shopping, dining, and lifestyle promenades in the downtown Nagoya area.

Nongsa Pura Terminal
Resort Area
From SGTanah Merah → Nongsa Pura
From MYDesaru Ferry Terminal
Duration~45 mins
Distance~18 km (~25 mins to Polibatam)
Ferry LinesBatamFast

Convenient for delegates arriving from Singapore's Tanah Merah Ferry Terminal (close to Changi Airport).

Entry Regulations

Immigration, Visa & Customs (e-CD)

Official border entry guidelines for international delegates visiting Batam, Indonesia.

Visa Guide
Passport & e-VoA

Ensure your passport is valid for at least 6 months from your date of arrival.

  • ASEAN Nationals: Visa-Free entry for tourism/conference up to 30 days.
  • e-VoA (Visa on Arrival): Apply online prior to travel via the official portal (IDR 500,000 / ~$35 USD).
Official e-Visa Portal →
Mandatory
Customs Declaration (e-CD)

All inbound international travelers must complete the Electronic Customs Declaration (e-CD) online within 3 days prior to arrival.

Save the generated QR Code on your smartphone to present to Indonesian Customs at the baggage exit.

Fill e-CD Online →
Customs Info
Batam FTZ Fiscal Zone

Batam operates as a Free Trade Zone (FTZ). Goods purchased in Batam traveling to mainland Indonesia (Jakarta, etc.) are subject to customs inspection and personal allowance limits.

Duty-free allowances for tobacco and alcohol apply upon exiting Indonesia.
Campus Navigation

Polibatam Facilities & Session Directory

Key locations across Politeknik Negeri Batam campus for registrations, keynotes, parallel tracks, and dining.

Gedung Utama (GU) Main Auditorium
Plenary & Keynote

Main stage for conference opening ceremony, keynote speaker lectures, and gala banquet.

Parallel Rooms
Oral Presentations

Air-conditioned parallel breakout rooms equipped with high-resolution projectors and presentation PCs.

Prayer Room (Musholla) & Lounge
Amenities

Dedicated male/female prayer rooms, VIP speaker holding lounge, and coffee break concourse.

Local Transit

From Arrival Point to Polibatam Campus

01
Arrive in Batam

Complete customs & immigration at Hang Nadim Airport or your designated International Ferry Terminal.

02
Book Transport

Use official terminal taxis or the Grab smartphone application, widely active across Batam Island.

03
Head to Campus

Destination: Politeknik Negeri Batam, Jl. Ahmad Yani, Batam Kota, Batam Centre (Postal code: 29461).

Sightseeing & Leisure

Attractions Around Batam

Click any destination card below to inspect photo preview and open its Google Maps location.

Barelang Bridge
City Icon
Barelang Bridge

An iconic chain of six bridges connecting the southern islands of Batam, famous for coastal views.

Click for photo & maps
Nagoya Batam
Shopping & Culinary
Nagoya Entertainment District

Batam\'s central commercial, dining, and retail hub, located roughly 15 minutes from Batam Centre.

Click for photo & maps
Maha Vihara Duta Maitreya
Culture & Architecture
Maha Vihara Duta Maitreya

One of the largest Buddhist temples in Southeast Asia, celebrated for its serene architecture.

Click for photo & maps
Ocarina Batam
Waterfront
Ocarina Theme Park & Beach

A seaside park and promenade near Batam Centre, ideal for walking and sunset viewing.

Click for photo & maps
Camp Vietnam Galang
Heritage
Galang Refugee Camp

A historical memorial site that previously hosted Indochinese refugees under UN supervision.

Click for photo & maps
Harbour Bay Promenade
Seaside Dining
Harbour Bay Promenade

A bustling coastal area featuring local seafood restaurants overlooking the Singapore skyline.

Click for photo & maps
Dining & Dietary Guide

Culinary Guide by Meal & Allergen Notices

Halal & Dietary Notes Included

A structured culinary reference classified by dining occasion, complete with detailed ingredients and allergy markers for delegates.

Important Dietary & Health Notice: The organizing committee provides this restaurant and culinary information solely as an informational guide. The committee assumes no responsibility or liability for individual allergic reactions, food intolerances, or dietary complications. Delegates with severe medical allergies (e.g., shellfish, peanuts, gluten) are strictly advised to double-check ingredients with restaurant staff before consuming.
1. Breakfast, Morning Coffee & Quick Bites
Kopitiam Kaya Toast
Breakfast / Morning Coffee
Traditional Kopitiam, Kaya Toast & Eggs

Crispy charcoal toast with butter and kaya spread, half-boiled omega eggs, and aromatic Robusta coffee.

Key Ingredients: Wheat bread, chicken eggs, butter, coconut sugar, robusta coffee.
Common Allergens: Gluten Eggs Dairy
Click for photo & maps
Mie Tarempa
Breakfast / Brunch
Mie Tarempa & Luti Gendang (Melayu)

Savory stir-fried fish noodles (dry or gravy) accompanied by freshly fried spiced tuna bread rolls.

Key Ingredients: Egg noodles, skipjack tuna fish (tongkol), chili, bean sprouts, flour bun.
Common Allergens: Fish Gluten Egg
Click for photo & maps
2. Lunch & Regional Indonesian Staples
Nasi Padang
Lunch Staple
Nasi Padang & Beef Rendang

Authentic Minangkabau cuisine offering rich beef rendang, gulai tunjang, and fried chicken.

Key Ingredients: Beef/Poultry, thick coconut milk, candlenut, chili peppers.
Common Allergens: Tree Nuts Spicy Chili
Click for photo & maps
Ayam Penyet
Lunch / Fast Casual
Ayam Penyet & Javanese Soto

Crispy smashed fried chicken with fiery garlic sambal, fried tofu/tempe, and yellow chicken broth soto.

Key Ingredients: Chicken, fresh chili, shrimp paste (terasi), fermented soybeans (tempe).
Common Allergens: Shrimp paste Soy
Click for photo & maps
3. Plant-Based Vegetarian & Indian Specialties
Buddhist Vegetarian
100% Plant-Based
Maitreya Buddhist Vegetarian Cuisine

100% vegetarian food court at Maha Vihara Duta Maitreya serving mock-meat dishes, tofu, and organic vegetables.

Key Ingredients: Soy protein, tofu, mushrooms, bamboo shoots, seasonal greens.
Dietary Notes: Vegan Options Soy / Gluten Mock-Meat
Click for photo & maps
Indian Cuisine
Indian Cuisine
Authentic North & South Indian Food

Flavorful spiced Indian dishes including Dal curries, Paneer, Biryani, Tandoori, and crispy Masala Dosa.

Key Ingredients: Basmati rice, lentils (dal), whole spices, paneer cheese, naan bread.
Common Allergens: Dairy / Ghee Lentils Gluten
Click for photo & maps
4. Dinner & Waterfront Seafood Dining
Seafood Gonggong
Dinner / Kelong Seafood
Live Coastal Seafood & Gonggong

Fresh Gonggong snails, chili crab, and butter prawns enjoyed alongside ocean sunset views.

Key Ingredients: Sea snails (gonggong), crabs, prawns, squid, sea bass, chili, garlic.
Common Allergens: Mollusks Crustaceans
Click for photo & maps
Sup Ikan Batam
Dinner / Healthy Comfort
Sup Ikan Batam (Clear Mackerel Soup)

Clear, healthy, and non-spicy Spanish mackerel fish broth with baby squid and sour tomatoes.

Key Ingredients: Fresh Spanish mackerel fillet, dried baby squid, green tomatoes, lettuce.
Common Allergens: Fish Squid
Click for photo & maps
Shopping & Gifts

Authentic Batam Souvenirs & Local Gifts

Top-rated edible souvenirs and local delicacies favored by conference delegates and travelers.

Otak-Otak Batam
Charcoal Grilled
Otak-Otak Ikan Tenggiri

Grilled spiced mackerel fish and squid wrapped in fragrant coconut leaves.

Available ready-to-eat & travel pack
Click for photo & maps
Luti Gendang
Authentic Snack
Luti Gendang (Frozen Pack)

Pre-fried vacuum packs of savory spiced tuna bread rolls ready to fry at home.

Freshly packed with flight cooling boxes
Click for photo & maps
Kek Pisang Villa
Local Iconic Cake
Kek Pisang Villa

Soft, fragrant banana cakes available in diverse toppings with gift packaging.

Outlets located ~5 mins from Polibatam
Click for photo & maps
...and Many More Local Treasures!

Looking for Kerupuk Gonggong, Bilis Gulung, Lapis Legit, or hidden traditional bakeries? Feel free to ask our local organizing committee members at the helpdesk — we are Batam locals and happy to guide you to the most authentic gift spots!

Where to Stay

Recommended Accommodations

Strategic hotels located in close proximity to Politeknik Negeri Batam and central transit hubs.

OS Style Hotel Batam Centre
OS Style Hotel Batam Centre
Closest to Campus
Mitra Raya / Batam Centre (~450 m to Polibatam)

The closest accommodation to campus. Walking distance to Polibatam, culinary spots, and retail shops.

Estimated Rate IDR 350,000 – 550,000 (~$25–$38) / night
View on Maps
Hotel Santika Batam
Hotel Santika Batam
3-Star Plus
Batam Centre (~1.2 km to Polibatam)

Modern business hotel situated along the main thoroughfare, very close to campus.

Estimated Rate IDR 600,000 – 900,000 (~$40–$60) / night
View on Maps
HARRIS Hotel Batam Center
HARRIS Hotel Batam Center
4-Star
Batam Centre (~1.8 km to Polibatam)

Directly adjacent to Batam Centre International Ferry Terminal and Mega Mall.

Estimated Rate IDR 750,000 – 1,100,000 (~$50–$75) / night
View on Maps
Telecommunication & Network

Connectivity, Tourist SIM & IMEI Regulations

Essential connectivity instructions for overseas participants regarding cellular signal access, Indonesian IMEI laws, and campus high-speed Wi-Fi.

Recommended
Prepaid Tourist SIM & eSIM

Foreign mobile devices can connect to Indonesian 4G/5G networks by purchasing an official Tourist Prepaid SIM Card or digital eSIM (Telkomsel / Indosat / XL).

  • Valid for up to 90 days with passport verification.
  • Available at airport/ferry terminals & official carrier outlets.
  • eSIM can be pre-ordered online before arrival.
No customs tax required for 90-day tourist packages.
Customs Rule
IMEI Registration Notice

Indonesia enforces strict IMEI verification. If you insert a standard domestic SIM card into an unregistered foreign phone, the cellular signal will be blocked.

Advice for Delegates: For stays under 90 days, purchase a Tourist SIM or use Roaming / Campus Wi-Fi. Official Customs IMEI declaration (ECD) is only needed for stays (> 90 days).
Customs IMEI Info Portal
Campus Network
High-Speed Campus Wi-Fi

Polibatam provides seamless gigabit wireless coverage across all conference halls, auditorium rooms, and presentation venues.

  • Conference Guest Wi-Fi: Dedicated high-speed access credentials provided inside delegate registration kits.
  • Eduroam Support: Delegates from participating global universities can connect automatically using home campus accounts.
Coverage across all ICAE presentation rooms
Finance & Currency

Authorized Money Exchange & ATM Centers

Official currency exchange counters and bank ATM locations near Politeknik Negeri Batam.

Authorized Foreign Money Changers
SGD, MYR, USD, EUR

Official licensed money changers are available inside Mega Mall Batam Centre, Batam Centre Ferry Terminal, and along the Mitra Raya commercial strip.

Ensure foreign banknotes are crisp without tears for standard exchange rates.
Campus & Area ATM Centers
Visa / Mastercard / Cirrus

24-hour multi-bank ATM centers (Bank Mandiri, BCA, BNI, BRI) are available directly inside Polibatam campus lobby, Indomaret/Alfamart outlets, and Mitra Raya complex.

Cash withdrawals dispense IDR 50,000 and IDR 100,000 banknotes.
Safety & Healthcare

Nearby Hospitals & Healthcare Services

Immediate healthcare facilities, 24-hour emergency departments (IGD), and registered pharmacies located within close radius to Politeknik Negeri Batam.

RS Santa Elisabeth Batam Kota
24/7 ER
Batam Centre (~2.1 km to Polibatam)

Closest general hospital to campus, equipped with 24-hour emergency trauma room, inpatient care, ICU, and pharmacy.

Emergency Hotline: (0778) 4803000
Hospital Location Map
RS Awal Bros Batam Centre
24/7 ER & Specialist
Batam Centre / Botania (~4.5 km)

Modern multi-specialist private hospital accepting international insurance coverage and cashless emergency guarantees.

Emergency Hotline: (0778) 431777
Hospital Location Map
Klinik & Apotek Kimia Farma
Pharmacy & Clinic
Batam Centre (~1.5 km to Polibatam)

Official state-owned pharmacy and general doctor clinic for prescription medicines, allergy relief, first aid, and consultations.

Clinic Contact: (0778) 461877
Pharmacy Location Map
Essential National & Campus Emergency Contacts
Ambulance / Medical: 118 / 119
Police Emergency: 110
Fire Department: 113
Polibatam Security Command: (0778) 469858
Essential Travel Tips

Delegate Practical Information & Climate Advisory

Quick facts regarding weather, time zone, currency, and dress etiquette in Batam.

Currency & Payments

Indonesian Rupiah (IDR). Visa/Mastercard and national QRIS digital payments are widely accepted.

Power Plugs

Standard European Type C & F sockets (230V, 50Hz). Universal adapters recommended.

Climate & Attire

Tropical maritime climate (27°C–32°C). Business attire for presentations; light umbrella recommended for occasional coastal rain.

Time Zone

Western Indonesia Time (WIB / UTC+7) — exactly 1 hour behind Singapore and Malaysia (SGT / UTC+8).

Campus Location Map

Jl. Ahmad Yani, Tlk. Tering, Kec. Batam Kota, Kota Batam, Kepulauan Riau 29461

Open Campus in Google Maps